Our shopping cart streamlines your tax preparation needs by gathering all the related products into one easy-to-read page of information.

Just click Shop Online to open our product page, and then click on the blue Order Forms button near the right side of the page: Year End W-2s & 1099′s. We’ve conveniently loaded our tax-related forms and supplies in one location for you to find what you need!

Here are just some of the items you might need for your small business tax preparation:

• 1099 Double-Window Tax Envelopes
• IRS Approved 1099 Tax Forms Kit
• IRS Approved 1099 Misc. Tax Forms Kit
• W-2 Tax Forms Kit

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Buying new corporate office furniture is a big job, but it doesn’t have to be overwhelming. Make it manageable by considering these five tips.

Space available

You’ll need to brainstorm and plan to figure out how much furniture is needed and will fit in the space available. Here are a few ideas to get you started

• How many associates need individual work space or private offices?
• Do you need to provide space for group projects and meetings?
• How much storage space is needed for files, books and other materials?

Employee needs and input

Although it sounds obvious, fully understanding the employee’s needs is often overlooked when purchasing corporate office furniture. You’ll need to know the basics.

• How much work space will each associate need to work? For storage? Don’t forget space for storing personal items like purses or coats.
• Do they need privacy or can the associates work in groups or clusters?
• What do the employees recommend? They’re the ones who know their job best. Ask them what would help them be more efficient or productive.

Ergonomics

Proper ergonomic furniture will reduce stress and strain on your associates, reduce sick days and improve morale and productivity.

Ergonomic chairs, telephone headsets and foot rests are common ergonomic pieces to consider adding to your corporate office furniture shopping list.

Corporate Mission

You’ll be using the furniture for many years to come, so be sure it reflects the type of work you do and your mission statement.

Trendy furnishings may fit your company’s work, but it will also look dated quickly.

Contemporary furniture is great for creative offices, such as advertising or video game development.

Traditional furniture suits professional businesses like legal offices.

Quality

You’ll be using this corporate office furniture for years to come. Be sure to buy the best quality you can afford. Look for warranties and support.

Buying new corporate office furniture is a big task. There’s a lot to consider as you create an environment that reflects your corporate image and values while being functional, inspirational and safe. A little forethought and planning will go a long way to ensure you’ll be happy with your purchases for years to come.

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Sitting at a desk hour after hour stresses and strains our bodies. Inadequate chairs compromise our posture. But ergonomic desk chairs offer an investment in good health. Here are just a few of the benefits Cheryl realized with the use of a well-adjusted chair.

Quality of Life

By establishing an ergonomic work center, Cheryl was able to reduce and prevent the common risk factors of awkward positioning and contact stress associated with desk jobs. She learned that headaches and pain in the neck, lower-, mid- or upper-back, legs, arms and wrists result from improper alignment or support.

Fewer Sick Days

As Cheryl suffered from less back pain and fewer headaches, she realized she wasn’t calling in sick anymore. And she wasn’t missing work for doctor appointments to treat her aches and pains either.

Increased Productivity and Work Quality

Cheryl felt less fatigued in her new ergonomic desk chair. That’s because her good posture improved her circulation. Since her chair allowed her to move more freely, she felt more comfortable even when reaching across her workstation. With that improved comfort, Cheryl was better able to concentrate and focus on her job. She soon saw an increase in her productivity and quality of work.

Increased Morale

Knowing that her company cared for her safety by providing an ergonomic assessment and a well-adjusted ergonomic desk chair helped Cheryl feel better about her job and the company.

Cheryl saw benefits as soon she started to use her new ergonomic desk chair. She felt more relaxed across her shoulders, and suffered with fewer aches and pains. She didn’t call in sick as often, and felt better about her job. But best of all, her knees didn’t hurt and she could get moving as soon as she stood up. She didn’t feel so old anymore.

Though she would have considered it silly in the past, Cheryl now understands that having a well-adjusted ergonomic desk chair made a big difference in her daily life.

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Separate the Active and Archived Office Files

Active files hold information that you’ll use all the time. Archive files hold documents for reference or record retention. Don’t store them together.

Keep active files close at hand, within easy access.

Store archived files in a different file drawer, cabinet or even a banker’s box. Since you don’t need these files as often, you won’t want them getting in your way.

Filing Systems Should Be Easy

Choose an organized filing system that will be easy for you to use.

Consider categorizing files by project, client, department, or for the home office: finances, utilities, appliances, etc. Break the categories into sub-categories if needed. For example, within “Utilities” keep a folder for cellular phones, electric bills, internet service, etc.

Color coding the categories helps quickly locate the needed file. For example, use green folders for finance, blue for insurance.

Alphabetizing is another option for an organized filing system. When naming a file, consider using the first word that comes to mind. More than likely, that’s the word you’ll think of when trying to locate the folder.

But keep the labels general “Insurance – Car” is better than “Malibu Insurance,” because you won’t have to change the file name if you get a new car. And starting the label with “Insurance” will organize all insurance folders together.

Stay Consistent

Always file newer papers in the front of the folder. Or the back. Choose whichever seems logical to you, and stick to it. Papers will automatically be in chronological order, making it easier to locate the latest meeting minutes or most recent statement. It’s also easier to purge old records regularly.

Keep Your Office Filing System Current

Don’t keep what you don’t need. Remember your active files are for active information or projects only. As projects are finished, decided whether you need to archive the files or dispose of them.

If you kept filing consistently, you’ll never dread a long afternoon of purging files again. Simply remove older reports each time you add a new one.

An organized filing system is functional and up-to-date. By following these basic concepts you’ll be able to quickly find any paper you’re looking for.

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Chester Carlson discovered the principles of xerography in the kitchen of his tiny Queens apartment.

His invention was rejected by more than 20 companies before Haloid, now known as Xerox, developed and sold the copy machine to small offices everywhere.

Fax Machine

The first fax machine was patented in 1843 by Scottish inventor, Alexander Bain.

As a clock maker, he combined clock mechanisms—the stylus and pendulum—with telegraph technology.

Paper Shredder

In 1935 after Adolf Ehinger was questioned about anti-Nazi propaganda in his garbage, he decided to invent something to destroy printed material.

Inspired by common hand-cranked pasta makers, he created a hand-cranked (and later electric) paper shredder.

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Sometimes change is good, and switching to an exercise ball chair for part of the day may be the change that helps you. A fitness ball chair that sits in a frame with back support will allow for different use of muscle groups in your back.

According to Edward R. Laskowski, M.D., “Sitting on a fitness ball encourages good posture and promotes core strength. You’ll also have more freedom to move while you’re seated..”

Ball chairs are a new way to supplement traditional office chairs. Changing your posture and balance points slightly, these exercise ball chairs provide a comfortable position for sitting, and allow for slight motion, which can help improve your energy level.

When choosing the right exercise ball chair for your needs, there are still some ergonomic factors that you want to consider. Here are a couple of tips to help you:

• The size of the ball chair should allow you to keep your feet on the floor while you sit, with your arms resting comfortably on the desk. The ball should not be so high that your feet are dangling. When you sit on the ball chair, you should keep your legs forming a 90-degree angle at the knees. Any more or any less may mean that the ball size should be different for you.
• Your weight is a very important factor when choosing an exercise ball chair. If your weight compresses the chair and flattens it, you need to get a bigger ball chair. If you happen to be very light in weight, you can under-inflate the ball chair slightly.

Exercise ball chairs help keep your back and abdominal muscles active, because of the slight bouncing action. The frequent movement often helps one become more aware of proper posture, rather than sitting in a stagnant position for long periods of time.

Ball chairs are not a cure for back problems, but they can provide alternative sitting arrangements to work through for short periods of time throughout the day.

Even though a ball chair can be a great alternative or supplement to a standard office chair, you should consult a doctor before you purchase one. If you’d like to try an exercise ball chair, call Officeville’s customer service specialist about your selection.

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Proper office storage eliminates clutter in the desk area

Desk space is almost always at a premium in busy offices, and there never seems to be enough of it. Chaos is common at many office buildings and a cluttered desk makes it worse. There are many small tools that help store your small items like rubber band holders, cell phone stations, and pen and pencil holders. Even these small office storage items help keep things in their place.

Desk drawers can be outfitted with inserts that organize the available space into easy to use compartments, much like your home silverware drawer. This will make it easy to find pens, papers, staples, and everything else that ends up tossed into desk drawers.

Wall space is often ignored as an office storage area

Wall space can be used for coat hooks and shelf space. Planning office storage solutions with the different weather conditions in mind can help keep clutter down as well. Coat hooks are useful for cold weather or rain; and in offices with busy traffic patterns, they can help keep a sense of sanity. It is much easier to find your coat when it is not draped on the back of someone’s chair. It is always better to have too many coat hooks as opposed to not enough, so make plans for extra office visitors.

Wall storage units can also hold literature, catalog racks, and mini work stations that fold shut when not in use. Creative use of the wall area can help expand the overall office layout.

Shelves are reliable heavy office storage

Shelf pace is crucial for planning office storage solutions, and efficient shelving can help keep an office running smooth. Books and other research materials that need to remain easily accessible make shelving a necessity in many offices, and well organized shelving systems can help keep them in good condition.

There are many options available for office shelving, including stand-alone bookcases, wall mounted shelving units, and custom designed units made to match existing office decor. Shelving space may be used extensively in offices with growing clientele, so planning for growth is always a good idea.

Proper office storage keeps filing areas organized

Filing cabinets are used on a daily basis in a busy office, so planning the right office storage system for this area will make documents easier to find. Patient and client files that are easy to locate speed up the work day and help keep office clutter to a minimum. Determine the type of documents you need to file, and how you’d like to access to them. Some people are more efficient with a lateral file cabinet, while others are used to the traditional vertical file cabinet. Whatever system you choose, remember to select the filing supplies that will help you sort, sift, and file those documents for easy retrieval. An easy-to-use filing system can make looking up needed documents quick and easy, saving time for your administrative staff.

Clients and patients appreciate clean and organized offices when they visit, and it makes a positive impression upon them. Taking the time to plan for your office storage needs now may have a lasting effect on your business.

More work is accomplished when office space is organized in an efficient manner. File cabinets that are easy to navigate, along with desk space that remains uncluttered, helps create a positive working environment as well. Take time to research and plan what office storage solutions will help improve your business and meet your needs now and in the future.

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